CF Town Council Meets Aug. 11, 2020   COUNCIL AGENDA TOWN OF CLIFTON FORGE, VIRGINIA 7:00 P.M. TUESDAY, AUGUST 11, 2020 Via Teleconference Following Instructions Below** *Anyone wishing to join the teleconference should do so by dialing 863-3083 and entering the conference code 867285 followed by # when prompted. You will be then be prompted to state your name. At that time, please state your name and address followed by # and you will be placed in the conference queue. Council will not be allowing verbal public comments during the teleconference meetings but will have read aloud during the meeting all comments received by mail, or email prior to the meeting.      All questions and comments must be submitted no later than 5 PM on the day of the meeting. Anyone wishing to submit a question or comment to be included in the meeting should send their materials to the Town Manager either by mailing to P.O. Box 631, putting in the drop box located in front of Town Hall, or via the email link on the Town’s website by following these instructions: Go to the Town’s website: www.cliftonforgeva.gov. Click on the “contact” link (last tab at the top of the page) Fill out the form, choosing Town Manager from the drop-down box then click the “send” button. NOTE: While being conducted as a teleconference, this meeting will be conducted as all regular Council meetings and outside noise interference or disrespectful conduct will not be tolerated. Anyone who violates these directives can and will be muted or removed from the call. We appreciate everyone’s cooperation and patience during this time. CALL TO ORDER –After the Mayor calls the meeting to order, the Clerk will then verify all members present by requesting a roll call. When speaking, all members are asked to state their name prior to their comments so all comments may be documented in the official minutes of the meeting. • PRESENTATION Armory Committee Update—Angela Carper, Clerk • CONSENT AGENDA      MINUTES      Council Meeting               July 14, 2020                                                                                RECOMMENDATION: Approve minutes of July 14, 2020 * ACTION ITEMS • RESOLUTION AUTHORIZING THE EXECUTION OF GRANT DOCUMENTS      As part of the requirement set forth by the USDA grant application guidelines, the attached resolution must be adopted to authorize the Town Manager to execute the documents required for a grant application for the A-Street water line replacement project.                RECOMMENDATION: Adopt resolution • ADOPTION OF NEW CDBG NON-DISCRIMATION POLICY      The Department of Housing and Community Development has adopted a new non-discrimination policy and as Roxbury Street is part of the CDBG Grant System, we are required to adopt the new policy.                RECOMMENDATION: Adopt policy • AMENDED LOAN RESOLUTION      There was a technical issue with the previously approved loan with BB&T.  Attached is an updated proposal for a taxable loan that must be approved to reimburse general fund for capital purchases that occurred in the previous fiscal year.                RECOMMENDATION: Adopt resolution • APPROPRIATION RESOLTUION      The Police Department has received donations of $620.00 to use at their discretion. The funds must be appropriated into the FY21 fiscal budget.                RECOMMENDATON: Proceed to second reading • REQUEST FROM RELAY FOR LIFE COMMITTEE TO HOLD FUNDRAISER      With the COVID-19 pandemic, the annual “Relay for Life” could not be held this year. In an effort to show support to the cause and to raise money, the Town has received a request to allow the use of the 500 block of Church Street for their luminaria display on Sunday, September 20, 2020 from 7:30 – 8:30 PM. Luminarias will be displayed on the sidewalk in that area and will be lit during that hour with people viewing from either walking or driving by. The event is being held in Clifton Forge and Covington on Main Street simultaneously to separate the crowd for attendance/viewing for social distancing purposes.                RECOMMENDATION: Grant request • DEPARTMENT REPORTS      Public Library       Code Enforcement       Public Works Department       Water Treatment Plant                                                           RECOMMENDATION: Accept reports as written • PROPOSED LAND TRANSACTION      Audrey Millard of 813 Acacia Street has proposed to offer a parcel of land that she currently owns, identified by Tax Map # C0180-01-221-0170, in exchange for two portions of alleys currently owned by the Town, one located in Section No. 2, Block No. 21, running northwest-southeast and immediately south of Lot 20, and that portion located in Section No. 2, Block No. 20, running north-south and immediately west of Lot 19 with stipulation that the Town preserve one row of trees located on the parcel directly closest to the adjacent homeowner’s property to honor a promise she made with the adjacent property owner, place an alley on the parcel and allow her to place her fence on the opposite side of that alley.           RECOMMENDATION: Consider request - INFORMATION Ray Keen and Mickey Bowyer of The Clifton Forge Shriner’s Club have notified the Town that they have decided to cancel their annual Fall Festival normally held in October.  Their decision to cancel is based on the State Guidelines that are currently in effect limiting social gatherings and the recommended safe practices for those gatherings for patrons, vendors and entertainment, a concern for the general safety, health and well-being of the public, vendors, and all who would attend, and the uncertainty of the what the future may hold.  They thank the Town of Clifton Forge for support and hope to be able to hold a bigger and better event next year for the 50th anniversary of the event! • MANAGER’S COMMENTS PUBLIC COMMENTS (BEING READ INTO THE MINUTES ONLY FROM THOSE SUBMITTED PRIOR TO THE MEETING) • COUNCIL COMMENTS • CLOSED SESSION PURSUANT TO SECTION 2.2-3711 A:1—PERSONNEL—Appointment to Boards and Commissions and Contract/Evaluation Discussion

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