|CF Town Council Meets September 8, 2020|
TOWN OF CLIFTON FORGE, VIRGINIA
7:00 P.M. TUESDAY, SEPTEMBER 8, 2020
Via Teleconference Following Instructions Below**
*Anyone wishing to join the teleconference should do so by dialing 863-3083 and entering the conference code 114870 followed by # when prompted.
You will be then be prompted to state your name. At that time, please state your name and address followed by # and you will be placed in the conference queue. Council will not be allowing verbal public comments during the teleconference meetings but will have read aloud during the meeting all comments received by mail, or email prior to the meeting.
All questions and comments must be submitted no later than 5 PM on the day of the meeting. Anyone wishing to submit a question or comment to be included in the meeting should send their materials to the Town Manager either by mailing to P. O. Box 631, putting in the drop box located in front of Town Hall, or via the email link on the Townâ€™s website by following these instructions:
Go to the Townâ€™s website: www.cliftonforgeva.gov
Click on the â€ścontactâ€ť link (last tab at the top of the page)
Fill out the form, choosing Town Manager from the drop-down box then click the â€śsendâ€ť button.
NOTE: While being conducted as a teleconference, this meeting will be conducted as all regular Council meetings and outside noise interference or disrespectful conduct will not be tolerated. Anyone who violates these directives can and will be muted or removed from the call. We appreciate everyoneâ€™s cooperation and patience during this time.
CALL TO ORDER â€“After the Mayor calls the meeting to order, the Clerk will then verify all members present by requesting a roll call. When speaking, all members are asked to state their name prior to their comments so all comments may be documented in the official minutes of the meeting.
â€˘ PUBLIC HEARING
Public Hearing to consider a request from Michael Stearns owner of 501 Self Storage, to extend the conditional use permit previously granted to him and approved by Town Council allowing a multi-building mini storage facility to be constructed on the properties located at 1427 Main Street, Clifton Forge, VA, to additional property that he is trading with an adjacent property owner to allow him to move his stormwater management area and make better use of the property and building plan. The additional land involved is identified as the rear portion of the lot identified by Tax Map # C0250-06-002-0090, also known as 1417 Main Street, Clifton Forge, VA. The Planning Commission held their public hearing on the matter on August 6, 2020 and have provided their recommendation to extend the permit to those areas as requested.
RECOMMENDATION: Grant conditional use permit as requested
â€˘ CONSENT AGENDA
Council Meeting August 11, 2020
Work Session, August 25, 2020 RECOMMENDATION: Approve minutes of August 11 & 25, 2020
*** ACTION ITEMS
â€˘ EXTENDED ORDINANCE TO ALLOW FOR ELECTRONIC MEETINGS
Town Council had previously adopted this ordinance as part of the emergency declaration for the locality and surrounding area at a called meeting on March 31, 2020. To continue current operations due to the pandemic emergency for the next six-month period, Town Council must now adopt this extended ordinance.
RECOMMENDATION: Adopt ordinance
â€˘ APPROPRIATION RESOLTUION
The Police Department has received donations of $620.00 to use at their discretion.Â The funds must be appropriated into the FY21 fiscal budget.
RECOMMENDATON: Waive second reading and adopt
â€˘ DEPARTMENT REPORTS
Public Works Department
Water Treatment Plant
RECOMMENDATION: Accept reports as written
â€˘ RESOLUTION FOR POLIC DEPARTMENT TO WITHDRAW FROM THE CENTRAL SHENANDOAH CRIMINAL JUSTICE TRAINING ACADEMY
The Clifton Forge Police Department is requesting Council adopt this resolution to approve their request to withdraw from the Central Shenandoah Criminal Justice Training Academy and to become a member of the Cardinal Criminal Justice Academy.
RECOMMENDATION: Adopt resolution
â€˘ AMENDMENT TO TOWNâ€™S POLICY REGARDING UTILITY PAYMENT PLAN AND SERVICE DISCONNECTIONS
On March 21, 2020, the Town Council of Clifton Forge voted to amend Code Section 86-11 to add subsection (h), allowing the Town Manager to suspend disconnection of water services for non-payment while a local emergency is in effect. No water services have been disconnected since March 21, and some accounts have become seriously delinquent.
As a compromise between supplying water services during the emergency while also maintaining the Townâ€™s ability to maintain current service at the same cost for all customers, the Town will adhere to the following policy for overdue utility accounts until the end of the local emergency.
If an account has a past-due amount greater than $300, the account holder may sign an agreement with the Town to extend payments of past-due amounts over a period not to exceed 5 months.
The agreed-upon arrearage payments shall be due in addition to the current monthly billed amount.
If the current amount and the arrearage payment is not received by the scheduled monthly cutoff date, the account will be cut off for nonpayment with no further notice.
Before turning water on again after it has been terminated for nonpayment, there shall be a reconnection fee, payable in advance, in addition to all other charges due, including deposits as described inÂ section 86-6 and the entire amount in arrears as described in section 86-11(h).
Only one payment agreement will be issued per account.
If the account holder does not sign an agreement to extend payments and a full payment of the current amount due and all arrearages has not been paid by the scheduled monthly cutoff date, a notice of cutoff will be sent to that account holder and water service will be disconnected.
RECOMMENDATION: Adopt change in policy through end of emergency declaration as stated above
â€˘ REQUEST FROM CLIFTON FORGE SHRINERâ€™S CLUB
Mickey Bowyer and Mike Henderson of the Clifton Forge Shrinerâ€™s Club are requesting permission to use of the Loop Street parking area to place their Donut truck there on October 16 & 17 from 9 AM â€“ 5 PM in order to offer for sale their donuts during the time they would normally occupy that area during their Fall Festival, which has been cancelled for this year. They have been doing this in the Covington area and will be responsible for maintaining all safe practices in place currently for the COVID-19 pandemic.
RECOMMENDATION: Grant request
â€˘ DISCUSSION OF THE REPORT PROVIDED BY THE ARMORY COMMITTEE AS COMPARED TO THE AGREEMENT HELD BETWEEN THE COMMITTEE AND THE TOWN
The Town Attorney has provided the opinion attached for consideration by Council to aid in review of the document and any decision that may follow.
â€˘ MANAGERâ€™S COMMENTS
PUBLIC COMMENTS (BEING READ INTO THE MINUTES ONLY FROM THOSE SUBMITTED PRIOR TO THE MEETING)
â€˘ COUNCIL COMMENTS
â€˘ CLOSED SESSION PURSUANT TO SECTION 2.2-3711 A:3 Real Estateâ€”Possible disposition of Town-Owned property